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Tutorial for Text Tables 003 – Side-Heading Tables

Using Text Tables

Instead of a typical horizontally oriented, side-heading table, try this layout. Or instead of a bulleted list that has sub-bullets, try this layout. It works well and is more "designy" than most tables or lists. The heading cells in the first column work equally well containing text or an icon or picture. The series example uses both. This layout works best if there isn't a large amount of text (especially in the first column); better to use short or medium-sized text strings. These text tables are pretty and blend well with the styles in tt001 and tt002.

This example was produced in PowerPoint 2007. All effects are achievable in pre-PowerPoint 2007 except for the shadow behind the photo, but you can add the round shadow in de001 or 002 if you want shadows behind any photos you choose to use.


Customizing your text table

Importing preformatted text tables into your template

Whenever outside content that includes text (these preformatted tables, for example) is brought into your template, skewing is likely to occur. This happens because the two templates have different default text attributes. There is one step that you can take to position yourself so that this skewing is minimized – not only with PowerFrameworks tables, but with all text content brought in from an outside source.

This step is setting the text hierarchy in your slide master so that it works for you and not against you. If your slide master is formatted that the top level of text has a bullet, then all text you bring in from an outside source will have bullets. You don't want this, as it creates the need for a lot of unnecessary reformatting. Not only do you need to get rid of the bullet on imported text, but you need to get rid of the associated indent. You need to rethink the text hierarchy on your slide master. Your PowerFrameworks team strongly recommends that the first level of text hierarchy in a slide master should be nonbulleted, left-aligned text (no indent). The highest level of text on a slide is not bulleted text, it is the heading over/sentence leading into the bulleted text. Please review the best practice entitled, "Establishing the Text Hierarchy in Your PowerPoint Slide Master."

Now that you don't have to deal with bullets on everything you import into your template, you can breeze through the rest of the reformatting caused by the other differences in text defaults, which centers around font size and color and font choice. Imported text will default to your settings either in the slide master or the text size you've set for that page. That means, for example, that a table containing 10-point text, once imported, becomes a table containing 22-point text, which seems to distort and scares you near to death.

  • The first step in regaining control is to highlight the whole table and apply a reasonable font size. The table should pop back into its original dimensions.
  • The next step is to apply the correct font and font color. PowerFrameworks text tables are formatted with the Ariel font and the color is black. Choose whatever works best in your presentation.

At this point you can start loading the template with your own content.


Adjust size

When you get the table content set, rebalance the table to eliminate any large gaps between columns, etc. This is a great tip, incidentally. Don't fine tune or balance your table until you get all of your content in. Then you only have to do it once. The tables in this series should not need any rebalancing, unless you want to reduce the width of the first column.

The text tables in this series are set up so that you should not have to do any sizing. But if you find that you want to enlarge/reduce the table, just do so as you would with any other table in PowerPoint. You can stretch the whole table from any handle on the outside of the table, or you can adjust column height or width by selecting the handles within the table.


Color variations

The only colors that are preapplied to these templates are the text color and the vertical border between the columns. Change those to match your template's palette of colors as you choose.


2007 options

There aren't additional options for formatting tables in PowerPoint 2007.


3D variations

No 3D on these please.


Shadows

No shadows on these please.


Gradients, patterns, and pictures

No gradients on these please.


Animations

Animate as reveals as you would in any text table.

Series that relate to this tutorial:

TT003 – Text Table 003 – Side-Heading Tables

Possible use example

Links to instructions for getting the framework into your presentation

  1. Determine the best file type for your needs
  2. Download the file
  3. Import the framework into your presentation
    1. Importing a PPT file
    2. Importing a EMF or PNG
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