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Tutorial for Tools 025 – Evaluation Ruler

Using Rulers

These tools are useful when illustrating an evaluation from a set range of variables, selection of preferences, or establishing a definition for a topic, project, or other. The is a unique way to display information that is typically presented in tables or lists – much more visual. There are 56 variations in this series, so the possibilities are plentiful.

The rulers are set in each of the frameworks, i.e., the number of windows in each of the horizontal rulers are consistent in all of the rulers for that framework because the window in the vertical selection field is cut to be the same size. Also, there is a limit to how much horizontal drift the rulers have. Therefore, it's going to be important to keep the number of options for each ruler the same.

Once you have identified the best-suited ruler, download it to a specific location on your computer so you'll be able to find it (the desktop is always a good choice).

Customizing Rulers

Adjust size

If you want to change the size/shape of the rulers, be sure to group them and resize the entire group. Once resized, ungroup to proceed with other customizations.

PowerPoint 2007

The bevel looks very nice when applied to the rulers and the vertical selection field. Other formatting tends to detract.

Color variations

Select color from your document's color palette or a complimentary color so that the rulers will reflect the color scheme of the rest of your document. Select "No line" if you want to eliminate the outline of the object, or change the line point size if you want thinner or heaver lines.

3D variations

3D works if the depth is very small.


Don't use shadows in pre-PowerPoint 2007 versions. They lessen the effect of the graphic.

Gradients, patterns, and pictures

Gradients, patterns, and pictures can be added as fills from the "Fill Effects" menu. You can also import pictures into the options windows on the ruler if you want.


Animations should be selected that will enhance the meaning of the message, not merely to add interest to the slide. Animation can be applied to horizontally align the rules within the vertical indicator column. Be sure to download the animated example to see how this in action.

This type of animation formatting is a trial-and-error process. It will take a few tries to get it just right – but it has to be just right. Forgo the animation if you don't want to spend the time.

Series that relate to this tutorial:

TO025 – Tool 025 – Evaluation Ruler

Possible use example

Links to instructions for getting the framework into your presentation

  1. Determine the best file type for your needs
  2. Download the file
  3. Import the framework into your presentation
    1. Importing a PPT file
    2. Importing a EMF or PNG
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