Tutorial for Timing 012 – Roll Out
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Using Roll-Out Frameworks
Here's a series to help you illustrate a roll out. This concept is dependent on animation (view the flash for this series to see it in action). The circle segments are rolled into view one by one.
In addition to the animated rollout, there is a version that includes text boxes that appear with each segment. Each download has three versions of the rollout. Two of the three are preanimated.
Another important use for these frameworks is an animated agenda. It's difficult to show agenda items for a full-day meeting in any detail unless you get creative. This is definitely a creative way to present the agenda for a meeting! See the Chart of the Month for January 2009 for a way to use these series in that manner.
Customizing the Roll-Out Frameworks
If you want to change the size/shape of the uptrend, rescale (hold shift key down as you resize) the entire group. Reposition on the page if needed. Do not ungroup or the preanimated versions will lose the animation formatting.
Select color from your document's color palette or a complimentary color so that the circle segments reflect the color scheme of the rest of your document. Each section is a separate field, so they can each be formatted with fill and line colors. Since the segments are right next to each other, it's important to use an outside line color so the columns appear distinct. If each segment is a different color (e.g., alternating colors for the segments), you can either eliminate the line color or apply the same line color as the fill color. Use the background color for the line color if you'd like to lines to "disappear."
Notice also that arc WordArt has been added to each segment. You don't need to ungroup the segmented circle to edit the WordArt text, change WordArt color, change segment fill color, or change segment line color. If you're using PowerPoint 2003, do the following:
- Change the WordArt text – 1) click once on the the grouped, segmented circle, 2) click once on a segment of the circle, 3) double-click on the WordArt in that segment. The WordArt text editor will come up.
- Change WordArt fill and line color – 1) click once on the the grouped, segmented circle, 2) click once on a segment of the circle, 3) click once on the WordArt in that segment. Then just select a line and fill color from your template's palette, just like you would change the fill and/or line color for any other object.
- Change the fill and/or line color for a segment of the circle – 1) click once on the the grouped, segmented circle, 2) click once on a segment of the circle, 3) click again on the segment of the circle. Then just select a line and fill color from your template's palette, just like you would change the fill and/or line color for any other object.
If you're using PowerPoint 2007, it's a little more straight forward. You can click on and select objects within a group more easily and even move them around if you want. You'll just need to click once on the group and then click on an object within the group to begin formatting the individual parts of the group.
One formatting limitation that you may encounter, however, has to do with sizing the WordArt. This is a limitation within PowerPoint, not the PowerFrameworks series. If you replace the WordArt text with only a few text characters – like a single digit or letter, or even two or three digits or letters. The WordArt will increase the font size and the WordArt will probably not fit gracefully in the segment. So use four or more (but not too many more) digits or letters.
If you find the WordArt is being difficult to control, you may want to ungroup the group and work with the WordArt that way. You'll be able to scale the size if it's ungrouped. But you'll need to regroup and reanimate the group.
Another aspect of color is the field that overlays the bottom half of the segmented circle. This field hides the segments so they can "roll out" when the spin animation is activated. If the template background is white, then a white overlay field is used. If the background is a color, then the overlay field should be the same color. If the template background is a gradient, pattern, or photograph, then a different technique is needed to create this overlaying field. Click here to go to the FAQ that will show you how to create this specialized overlaying field.
3D is not recommended for these segmented circles. The segments are too close together and layering becomes an issue. Also, the animation prevents the perspective from appearing consistent as it spins.
Shadows can also be tricky. They don't show up in a consistent place when spin animation is applied.
Gradients, patterns, and pictures
It's probably best to avoid gradients. Gradients can give the appearance of shadow and light. When the group spins, the illusion of shadow and light is destroyed; and the segmented circle look "off." You can import photographs into sections of the circle if you want, but the text within the segments will be difficult to read. If you think you can do this without losing clarity, refer to the FAQ entitled, "How do I create photographs in different shapes from rectangular photographs?" – this technique applies here.
There are a few animations that you can use on this one slide. This is functional animation, not animation for effect or interest. So the animation needs to be precise.
- You'll want to hide the segments until they are ready to be rolled out. This is done by an overlaying field. You can place this field in the back while you are formatting the animation.
- You'll want to choose the correct download for your purposes. We're using a 12-segment circle. The top 6 segments are not being used, however.
- Next, the segmented circle needs to "roll." A spin animation in the Emphasis menu is applied. The default for spin is 360 degrees clockwise. You'll need to set the spin percentage to work with the number of segments in the group. For example, if there are twelve segments in the circle, but only six segments (half the circle) are going to be used, you divide 360 degrees by 12, which is 30. Follow the directions in the graphic below.
- You may want to bring in associated text as each segment rolls into view. Here is the way it is done.
- You can see by the graphic below how the animation menu is set up. Each download includes a version with this animation scheme.