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Chart of the Month – July 2009 – Interruption

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Gaps, disruptions, disconnects, interruptions … all commonplace concepts, but difficult to display visually. The techniques discussed in this article will help you solve that problem and make it easy to illustrate these concepts. The frameworks in series FR049 provide even more options for developing this concept.

Whether you are using PowerPoint 2003 or 2007, you'll be able to create these slides. Let's look at each step:

  1. Begin by creating a background, which in this case is a gray rectangle that extends beyond the slide's left and right borders (see below). The use WordArt to create your text (we've used "Day-to-day business"). Size the WordArt phrase and then duplicate the phrase field several times. Create an evenly spaced row of these phrases and place at the top of the background rectangle. Duplicate the row and offset it below the first row. Duplicate again and offset the third row. Continue to duplicate and offset the rows until you have a pattern that occupies the the full height of the background rectangle. You should, of course, apply colors to the background and WordArt from your template's color palette.

    Notice in the graphic below how the gray background and the rows of WordArt extend beyond the left and right borders of the slide (see FAQ entitled, "How do I create my own background as a picture?" for additional information about creating these save-as-picture graphics).


  2. Select the background and the rows of WordArt and save as picture. We chose to save the example background and rows of WordArt as a jpg. Remember to save it to a place you'll be able to find it on your computer.



  3. Bring the saved-as-picture graphic onto your slide. See below to see what the saved-as-picture graphic looks like when brought into your slide. The right side of the graphic has been cropped so that it fits perfectly on the slide. The left side hasn't been cropped yet, but should be before going to the next step.



  4. There are two options for interrupting the graphic.
    1. The first option uses a parallelogram (in "Basic Shapes" menu) over the cropped saved-as-picture graphic to create the interruption. This is the quickest and easiest way to create the interruption. The first picture below shows the active white parallelogram over the saved-as-picture graphic.



      Then you can simply insert a graphic or photograph over the parallelogram. This option works best when the photograph has a white background and/or the graphic you
      use to illustrate the interruption has no background.



    2. The second option is still easy, but has a few more steps. Import a photograph into the parallelogram using the steps in this FAQ. Then place the parallelogram containing the photograph over the save-as-picture photograph. You can see that the parallelogram is active because the handles are visible.

 

You don't need any special frameworks to develop these two types of flow interruptions. The technique for bringing the save-as-picture graphic into the parallelogram is described in this FAQ. Instructions for both PowerPoint 2003 and 2007 are included.

There is another technique you can use to create these slides. This technique involves using the graphics supplied in FR049. See the tutorial for this series for a complete description of how to develop these slides.

These types of slides work perfectly well as a static page, but work even better when animated. View the flash below to see two animated examples.

Series that relate to this tutorial:

FR049 – Force 049 – Interruption

Possible use example

Links to instructions for getting the framework into your presentation

  1. Determine the best file type for your needs
  2. Download the file
  3. Import the framework into your presentation
    1. Importing a PPT file
    2. Importing a EMF or PNG
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