Geetesh Bajaj :
Geetesh's newest book PowerPoint 2007 Complete
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Using Microsoft Office 2007
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Cutting Edge PowerPoint
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Ppted is a site that offers all manner of PowerPoint-related products, including backgrounds, textures, templates, add-ins, books, tutorials/CBTs, companion programs and more
Note: many of the backgrounds that are offered at ppted.com are used in the PowerFrameworks series examples
Tips from Microsoft Office PowerPoint 2007
Complete Makeover Kit
- When you move your mouse over thumbnail in a gallery, you can see how the respective formatting will look if you were to apply it to your content. This is called live preview. However, previewing doesn't actually do anything to your slide – you must click the thumbnail for that to happen.
- If you do many presentations, you might want to look into purchasing some royalty-free stock photo CDs or a download subscription so that you'll have what you need at your fingertip. Check http://www.pptkit.com/media for links to several stock media sites.
- To apply theme to only a few slides, select them in the slide pane (or Slide Sorter view), right-click any of the thumbnail in the Themes gallery, and choose Apply to Selected Slides.
- Repeating elements, such as slide title and references, that don't jump around as you move from slide to slide indicate a professionally developed presentation.
- You must have Excel 2007 installed to access the new charting options in PowerPoint 2007. If you installed PowerPoint 2007 without Excel 2007, you won't see any new chart improvements!
- As much as possible, avoid resizing title and text boxes. However, when you have to do it, never drag the boxes around; instead, resize them by dragging the handles in from the right side of the boxes. Never drag from the top of the left side of the boxes to resize because that alters those important margins in the slide. The human eye is very perceptive of the left and the top margins, but quite forgiving with the changes in the bottom and right margins.
- PowerPoint includes it own amazing gallery of clipart and pictures. To access these, make sure you are online, click the insert tab on the Ribbon, and then click the Clip Art task pane, which lets you search and insert visuals on your slides.
- As a rule of thumb, direct phrases on the slide don't end with a period but sentence do. Alternatively, leave ending punctuation off bulleted text altogether, whether it's a phrase or a sentence – the punctuation needlessly clutters the slide. However, be consistent with whichever approach you prefer.
- It's easy to use shortcut keys like Crtl+E to center text rather than accessing the option on the Ribbon or the mini toolbar. Learn these shortcut keys, and your productivity will soar. Also, you can press Crtl+L to left justify and Crtl+R to right justify text.
- You can change the picture in the placeholder by using the Change Picture option in the Picture Tools Format tab on the Ribbon. This tab normally is not visible – it shows up only when you select the picture or picture placeholder on the slide. Or you can just right-click the picture or picture placeholder and choose Change Picture.
- You can split the slides quickly in the Outline pane by pressing Enter in the middle of a title to create a new slide from the second half of the title.
- If you're having trouble putting where you want them, press the Alt key to override the Snap to Grid settings while you drag the object into place.
- Be aware of copyright laws. Royalty-free does not necessarily mean no cost. In addition, just because you can download a picture or other media from the internet doesn't mean you have the right to use it in your presentation. Microsoft Office Online offers completely free photos and sound for use in your presentation, but if you frequently need photography or music, look into purchasing stock photo and music CDs or subscription packages.
- A new feature in PowerPoint 2007 is the ability to reposition (and otherwise modify) objects while they're still grouped. This is great because we don't have to ungroup the objects and lose the group's animation setting to edit them.
- Before you insert any sound or movie files within your presentation, copy the media files to the same folder as the presentation so that PowerPoint can remember where the file is located. This is especially important if your media files are on a CD, thumb drive, network folder, or external hard disk. Even if the media file is located in the same computer as the presentation, it's good idea to copy them to the same folder in case you want to share the presentation. Then, all you will need to do is copy the whole folder to share your presentation–this also ensures that the sound and movie will work everywhere without broken links.