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Tutorial for

Text Tables 004

Numbered Lists

These numbered lists are a stylish way to present what is normally a visually boring list. The list is set up in a table with middle-aligned text. Make sure that the numbers are considerably larger than the text to the right. The larger font size will act as a spacer for the rows. These types of tables look best when the text is generously space vertically.

Customizing the numbered lists

Adjust size

Select the table and resize to fit the area on your slide. The columns and rows will automatically adjust and the text within the table will flow to occupy the new table size. We recommend that you do not change the column widths, except for the right-hand margin for the table. If the text in the rows is very short, adjust the width of that column so that the divider lines don't extend too far beyond the end of the lines of text.

Color variations

The number is in a subdued color and the lines between the rows are the same color as the numbers – choose a color from your color palette and lighten it. The numbers are large, which establishes their prominence. Don't make the numbers bold or apply bold colors. Subtlety is the what makes this table layout work. The text, however, should be a darker color than the numbers, and much smaller.

The only color you may wish to apply is a very subtle fill color in the table row you wish to highlight. If you are using this layout as a means for structuring your presentation, you may want to place a copy of the slide before each section of the presentation and highlight the row that will be next up for discussion.

PowerPoint presentation numbered list layout with shading

As you can see by the example above, the shading is light enough not to diminish clarity or destroy the look of the chart. Less attractive shading is a dark color with reverse text colors (white or light text colors). This disrupts the style of these types of charts.

PowerPoint 2007 options

No special formatting is needed for these tables.

3D variations

Don't bother adding 3D. It will detract from the simplicity and elegance of the layout.


No shadows please. They are not necessary.

Gradients, patterns, and pictures

None of these types of formatting.


Since these lists are in tables, you won't be able to animate them; but you can highlight the rows by adding a color to the table cells. This is explained above. No animations for these charts.

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