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Tutorial for

Text Tables 010


Using Text Tables

These tables are the perfect starting point for presenting the tabulated results of surveys, displaying qualitative rankings, or creating an inventory list.

There are four different versions in this series. Two variations use numbers as column headings for use in rankings. The other two have space for text descriptions for making qualitative selections. Make sure you review each type and select the download that best suits your purpose. If you need different numbers of ranking columns than the downloads provide, simply download the table that has more than you need and delete the columns that you don't need.

Large text bullets are plotted in every ranking cell. Simply delete those you don't wish to use. An easy way to do this is to remove one bullet from a cell, copy the cell, and then paste that empty cell into the cells you wish to be blank. You can also use several different colored bullets to display a previous ranking that can be compared to a current ranking, which would show positive and negative changes. The vertical connecting line between the dots was added in using the polygon tool; this is very easy to do.

You can also clear the text from the cells and add your own text symbols, of course.

Customizing Text Tables

Importing preformatted text tables into your template

Whenever outside content that includes text (these preformatted tables, for example) is brought into your template, skewing is likely to occur. This happens because the two templates have different default text attributes. There is one step that you can take to position yourself so that this skewing is minimized – not only with PowerFrameworks tables, but with all text content brought in from an outside source.

This step is setting the text hierarchy in your slide master so that it works for you and not against you. If your slide master is formatted that the top level of text has a bullet, then all text you bring in from an outside source will have bullets. You don't want this, as it creates the need for a lot of unnecessary reformatting. Not only do you need to get rid of the bullet on imported text, but you need to get rid of the associated indent. You need to rethink the text hierarchy on your slide master. Your PowerFrameworks team strongly recommends that the first level of text hierarchy in a slide master should be nonbulleted, left-aligned text (no indent). The highest level of text on a slide is not bulleted text, it is the heading over/sentence leading into the bulleted text. Please review the best practice entitled, "Establishing the Text Hierarchy in Your PowerPoint Slide Master."

Now that you don't have to deal with bullets on everything you import into your template, you can breeze through the rest of the reformatting caused by the other differences in text defaults, which centers around font size and color and font choice. Imported text will default to your settings either in the slide master or the text size you've set for that page. That means, for example, that a table containing 10-point text, once imported, becomes a table containing 22-point text, which seems to distort and scares you near to death.

  • The first step in regaining control is to highlight the whole table and apply a reasonable font size. The table should pop back into its original dimensions.
  • The next step is to apply the correct font and font color. PowerFrameworks text tables are formatted with the Ariel font and the color is black. Choose whatever works best in your presentation.

At this point you can start loading the template with your own content.

Adjust size

When you get the table content set, rebalance the table to eliminate any large gaps between columns, etc. This is a great tip, incidentally. Don't fine tune or balance your table until you get all of your content in. Then you only have to do it once. The tables in this series should not need any rebalancing, unless you want to reduce the width of the first column.

The text tables in this series are set up so that you should not have to do any sizing. But if you find that you want to enlarge/reduce the table, just do so as you would with any other table in PowerPoint. You can stretch the whole table from any handle on the outside of the table, or you can adjust column height or width by selecting the handles within the table.

The chevron that backs the bulleted text on the left-hand side of the table is a separate field. Once the table has been balanced, the chevron can be adjusted so that it aligns correctly with the fields in the table.

Color variations

The templates are preformatted with line and font colors. The lines between the rows have a color to separate the comparisons, every other line has a slight shading so the eye can travel across the slide easily. These colors can be adjusted to reflect your template's color palette, which will make them sync with the rest of the presentation. If you prefer to eliminate this formatting, just select the whole table and click on no fill and no lines. You may want to keep the lines, however, as they aid in quickly reading the comparisons.

3D variations

No 3D on these please.


No shadows on these please.

Gradients, patterns, and pictures

No gradients are necessary


Animate as reveals as you would in any text table.

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